Terms of Reference for Finance Assistant

Position:                    Finance Assistant

Terms of duration:    3 years with extendable

Reporting line:           Finance Officer

Duty station:              Thimphu, Bhutan

I. Primary responsibility:

To assist in providing efficient and accurate financial data, accounting and record keeping of RSPN funds and property in accordance with prescribed regulation and generally acceptable accounting principles and to providing efficient financial /administrative services pertaining to RSPN programmers and activities.

II. Specific duties and responsibilities:

  1. Enforce the Financial rules and regulations and guide his counterparts in the prompt and efficient performance of their task.
  2. Establish that all receipts are accounted for and have been deposited in time.
  3. Prepare and compile monthly financial statement of project fund status.
  4. Verify and process requests for cash advances, reimbursements, and purchase orders.
  5. Prepare financial reports to project managers, donors, RSPN, auditors, partners, etc.
  6. Ensure efficient financial transactions and provide oversight of procurement processes.
  7. Facilitate all necessary organizational financial audits.
  8. Maintain the books of accounts, i.e. ledger, sub-ledger, cash book and all other records as required by the financial rules.
  9. Prepare cheques, drafts and maintain proper records.
  10. Close the cash book on a monthly basis and reconcile the accounts to ascertain the fund balance.
  11. Safe custody of the financial documents and data.
  12. Ensure that all the statutory deductions and other recoveries are effected and remitted to the concerned agencies/beneficiaries within the time frame required by the status in vogue.
  13. Restrict ineligible and inadmissible claims and enforce the financial discipline rigorously.
  14. Verify payments as to the completeness of the claims and in conformity to the rules.
  15. Prepare organization’s payroll, including payment taxes, managing staff bank loans (processed through the office).
  16. Assist to develop budgeting framework and support project development with special emphasis on budgeting.
  17. Any other task assigned from time to time.