Terms of Reference for Conservation and Sustainable Livelihoods Program Coordinator

I. Position:  Conservation and Sustainable Livelihoods Program Coordinator

II. Contract period: 3 years with possibility for extension (based on performance)

III. Probation period: 4 months

IV. Reporting line:  Program Manager; Executive Director

V. Duty station: Thimphu, Bhutan

VI. Primary responsibility: To coordinate development and implementation of conservation and sustainable livelihoods projects and activities in support of RSPN’s goals and objectives

VII. Key duties and responsibilities

1.  Prepare project wise annual targets for projects of the unit
2. Prepare quarterly workplans for all projects and activities of the unit
3. Conduct project progress reviews to recommend adjustments and appropriations
4. Contribute to preparation of RSPN annual calendar
5. Keep the Program Manager and Executive Director informed and updated on matters relating to unit activities.

VIII. Specific duties and responsibilities

1. Planning

1.1  Gather information from partners, villages/ communities and conduct research to identify areas for RSPN involvement and prioritize them. Prepare annual targets and periodical work plans.
1.2  Develop concepts/proposals in collaboration with programme manager to secure funding.
1.3  Contribute to development of RSPN strategic plan
1.4  Prepare terms of reference and job descriptions of project staff including consultants, researchers and volunteers in consultation with Finance and Administration Coordinator and Program Manager

2. Project management

2.1  Develop detailed implementation plans for all new projects pertaining to the unit in collaboration with the Program Manager
2.2  Coordinate and supervise implementation of programmes and projects pertaining to the unit
2.3  Supervise and monitor implementation of projects/ programmes to ensure quality and timely delivery of projects/ programme outputs
2.4  Prepare and update project monitoring plans
2.5  Ensure that project funds are utilized and accounted for in a manner that is most efficient and acceptable to established financial regulations.

3. Reporting

3.1  Prepare and submits timely progress reports, final reports to program manager
3.2  Prepare ToR and drafts contract agreements for external consultant services.
3.3  Co-ordinate with other units for necessary support
3.4  Undertake other duties and responsibilities delegated by program manager and Executive Director

4. Monitoring and Evaluation

4.1  Ensure regular monitoring of project activities against workplans.
4.2  Monitor project activities against objectives and workplans for timely completion
4.3  Conducts monitoring visits to project areas
4.4  Collaborate with the Program Division for evaluation of the projects.
4.5  Assess achievement of annual targets of project/ field personnel
4.6  Guide project staff in implementation of project activities

5. Networking and Partnership Building 

5.1   Identify and propose capacity needs of staff.
5.2  Maintain relations with project donors, partners and  community  and keep records of their contact details
5.3  Facilitate participation of donors, partners, and stakeholders in regular project activities and meetings.

6. Management

6.1  Ensure compliance of program/ projects to agreements, MOUs and regulations
6.2  Supervise, guide and administer project and field staff of the unit
6.3  Conduct review and annual appraisal of performance of unit staff and apprise recommendations to the program manager.
6.4  Management of field offices including proper maintenance of inventory of property
6.5  Verify timesheets and claims against outputs of staff for payments.
6.6  Verify bills, receipts, vouchers etc related to field expenses.
7. Perform other duties as may be required  

Knowledge and experience

  • Hold a minimum Masters degree or equivalent in environmental science, natural resource management
  • Has at least 5 year experience in research, biodiversity conservation, natural resource management, wildlife, forest
  • Has strong leadership and fund raising capability
  • Good writing skills
  • Possess negotiation, conflict management, and networking capabilities
  • Computer skills

Key performance indicators

1. Records of annual program targets and workplans
2. Consolidated quarterly and annual programme reports prepared and submitted.
3. Number of project concepts and proposals prepared
4. Record of project reports
5. Project evaluation reports
6. Minutes of stakeholder coordination meetings